Statewide Community Media Services
Organizational Structure

 
 
 

I  ASSUMPTIONS:

 

A) In creating a statewide access entity or coordination mechanism, "power" shift from not only access organizations but also from DCCA.

 

B) Maintain private independent status for statewide entity and local access entities.

 

C) Maintain local control: Local autonomy is the governing principle. The role and responsibilities of the statewide entity (for convenience called the "Council") must be focused, clear and construed narrowly. If it is a gray area about whether the council should control a particular issue, then it should not. This will continue to keep our primary focus, authority and responsibility with the community access organizations, and will prevent the centralization of access.

 

D) Limited (or no) State involvement.

 

E) "State-wide" definition

1) Speaker must be a statewide organization (ex: UH, DOE). .

2) Program seeking distribution statewide (where the program has wide interest to the state as a whole.)

3) The Council's role should be construed narrowly, and therefore should be limited in the area of distribution to those programs that require either same-time or coordinated scheduling of programs, such as classroom programs.

 

F) The guidelines for Funding and projects should require collaboration and partnering with others in the community (strengthening ties outside access organization and leveraging resources); matching funds (where appropriate - to establish commitment by the requesting party and to again bring more resources to access).

 

II  OPTIONS / STRUCTURE with PEG

 

A) Those items that the "statewide" will be governed by this Council. The Council will set up statewide goals for access in specific areas. Examples of areas where the Council would have authority: the "baseline technical services" (discussed in the next section) that should be available (like a "universal service"), along with assistance in funding to reach that level of service; broadcast of State legislature (coordination of program/scheduling); audits of franchise fees; contract renewals.

 

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  C) The Council would need to be formally organized as a nonprofit corporation. Each access organization will have two representatives. HPBA will have one representative. Total representatives: 9. DCCA would not be represented on the board.
 
  D) Governance would be similar to the access organizations: open meetings, etc. The Council would elect a chair and vice chair, who would serve as chair in the following term, to serve a two-year term. Staffing would be through existing staff of the access organizations, with reimbursement of expenses to the staffing entity perhaps the one from which the chair emanates or where it makes sense - for example 'Olelo may be the point for all legislative matters, since it is located here in Honolulu). Costs to participate (air tickets, etc.) would be from the Council. We do not want to build a bureaucracy or put too much emphasis on centralized organization, as we want to continually push for the local access organization's role as the primary community contact. AND we want to remain flexible in our approach.

 

E) Council would enter into a contract with DCCA for the funding (including accounting, financial statements, allocations, monitoring and reporting of results against agreed upon benchmarks, etc.) Major responsibilities would be in the financial area (administration, allocation of funds, financial statements, etc.) contract compliance (reports on benchmarks, progress, etc.) administration (scheduling of meetings, agendas, minutes, follow up, etc.). Others may be identified.

 

F) Local access organizations may also have a contract with the Council, outlining their participation in the organization, formalizing the finding mechanism, commitment to certain programming criteria (e.g. if DOE has a program that needs to be in all schools at 10:00 a.m., the organizations would agree to do so), commitment to the benchmarks, etc. to be established for access (guiding principles of cooperation, etc?)

 

G) Local access organization will also need to modify their agreements with DCCA:

perhaps make them coterminous with the DCCA-Council contract. Also, the local access organizations would still be responsible for reporting to DCCA on the local access (vs. statewide access) piece, and be accountable for their funding, etc. These would still be incorporated in the contract. (The benchmarks, etc. would be similar to the ones set out in the statewide Council - so that we will have some kind of coordination of measurements and benchmarks. For example, if we are looking at increasing the number of original program hours - then we would measure that for both state and local programming, albeit with different targets. That way, we could see if the state and local pieces could work together smoothly.)

 

 

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H) A major role of the Council will be to facilitate resource sharing (program, ideas, etc.) among access org anizations1 and to encourage collaboration and expansion of and participation in access by other organizations and communities.

 

 

III  STRUCTURE with PARTNERS

 

A) The guidelines for funding and projects should require collaboration and partnering with others in the community (strengthening ties outside access organization and leveraging resources); matching funds (where appropriate - to establish commitment by the requesting party and to again bring more resources to access).

 

B) Program control and channel control remains with the local access organization.

 

 

IV  RESOURCE SHARING DEFINED

 

A) Funding for the creation and operation of the Council, as well as for statewide programs and technical baseline requirements, needs to be explored. Due to the differences in resources available to the four PEG programming access entities, the funding mechanism required to implement this strategic plan will require collaboration and cooperation among the entities.

 
 

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Statewide Community Media Services
Technical "Baseline" Requirements
 

 

I  ASSUMPTIONS:
  A) This is a work in progress.
 
B) Requirements are limited to items members could agree on.
 
C) Requirements are based on today's environment, recognizing that requirements will change over time.

D) These statewide, technical baseline requirements do not reflect what is currently in place for the four PEG access organizations. These requirements merely document what a minimum technical standard should be for any PEG programming access entity.

E) An individual PEG access organization, at this time, could meet, exceed or fall below any of the identified requirements. The long term objective is to have all PEG access organizations meet all stated requirements.

 F) Areas to be monitored for future baseline purposes: ability to expand distribution capacity, multimedia distribution via the Internet, the role of PEG access in community development.

G) Implementation plan of technical baseline requirements needs to be developed.

 

 

II   TOOLS FOR COMMUNITY COMMUNICATION

 

A) Media Distribution
  I. Minimum of 18 Mega Hertz of dedicated capacity of nondiscriminatory access a) Playback facilities for videotapes with each facility providing standard playback of 5-WIS at minimum, with a minimum of one full-time playback technician
  b) Live origination capability for each channel   c) On-air BBS services (i.e., text, graphic and audio messages)   d) A minimum of at least twelve playback decks per channel   e) Program scheduling information needs to be available to all cable subscribers  
 
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2. Media production including video, graphics, text, and audio:
  a) Basic field video equipment, during peek hours where use of equipment meets or exceeds 9004, then there is a need to expand field equipment packages

b) Simple edit system, during peek hours where use of equipment meets or exceeds 90%, then there is a need to expand field equipment packages (including computer graphics and music library)

c) Simple hot studio (open mic. system)

d) Mobile multi-camera production system with three cameras, switched with graphics

e) Establish dedicated production equipment for the coverage of county council government programs

f) Production studio with live, viewer call-in capabilities

g) Satellite facilities to deliver production, training and support services need to be made available as the need is identified.

 
 

3. Telecommunications connectivity
  a) State wide electronic distribution capacity to enable live two-way cablecast from all counties

b) "Points of presence" for live video and audio origination need to be made available as the need is identified

 

B. Training
  1. Television production a) Basic, for example legal obligations and technical requirements for creating a television program

b) Ongoing, for example

 

C. Support
  1. Volunteer development and coordination

 

D. Accountability/Evaluation
  1. Develop bench marking matrices that are appropriate to each county

 

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