‘Olelo Community Television
Minutes of the Board of Director’s Meeting
12:30 p.m. – 1:30 p.m.
Thursday, February 19, 2004
1122 Mapunapuna Street
Classroom

Present:
Rochelle Gregson, Gary Honda, Michael Masuda, Lurline McGregor, Alan Pollock, Ron Rex

Board Chair Rochelle Gregson called the meeting to order at 12:40 p.m.

Public Comment (In order of presentation)
1. Peter Jensen
2. William Corless
3. Cheryl Kaster
4. Jeff Garland
5. Gary Anderson

Approval of October 29th 2003 Minutes.

REPORTS

Chair’s Report:
Board Chair Rochelle Gregson provided background on the most recent nominating committee process, dating back to July 26, 2002, and added that those candidates selected were still awaiting approval from DCCA Director Mark Recktenwald. Therefore, seating of new members will be deferred.

Rochelle requested that the Board approve the appointment of three of its members to seat on the Nominating Committee. The three board members are Gary Honda, Mike Masuda and Rochelle Gregson.

Rochelle asked the Board to approve the appointments to the Nominating Committee.

The Board unanimously approved the appointments to the Nominating Committee.

Rochelle also requested that the Board assign three board members -- herself, Gary Honda and Mike Masuda -- to the Search Committee for the position of President/CEO. The three-member group will be asked to make a recommendation to the full board for hiring a candidate to fill the position of President/CEO.

Rochelle asked the Board to approve the appointments to the Search Committee.

The Board unanimously approved the appointments to the Search Committee.

Rochelle reported to the Board that an interim director would be appointed for the period of time between Lurline McGregor’s departure and the appointment of the new executive director.
Rochelle asked Olelo’s Chief Operating Officer, Kealii Lopez if she
would be willing to serve as the interim director. Rochelle reported
that the Board will need to act on the interim director in a separate
meeting which will allow the Board time to post the action. If the full
board is unable to convene in person, a telephone meeting will
be arranged and a system will be set up to allow for public comment.

President’s Report:
Lurline McGregor opened her report with a video presentation on the summary of the Youth Xchange Awards Banquet.

Olelo’s Chief Operating Officer, Kealii Lopez, reported on Olelo’s 2004 Initiatives, noting that what's planned for the year is an extension and expansion of last year's successes. Kealii went on to report that the goals in 2004, include establishing one to two new community media centers (see attached for 2004 Strategic Initiatives). Olelo will also increase the number of volunteers, create a producer-mentoring program, coordinate Vote! 2004, revive Giving Aloha, and improve program promotion and marketing.

Finance Committee:
Finance Committee Chair Michael Masuda reported that the Finance Committee met on January 21, 2004 and that the committee approved the October 14, 2003 finance committee minutes. The First Hawaiian Bank investment team updated the committee on Olelo’s pension plan and provided an economic overview. The committee was also asked to approve five projects that were not completed in 2003 and will be carried over into 2004. The committee reviewed and discussed the financial statements through November 30, 2003.

Program Committee:
Board Chair Rochelle Gregson asked the Board to approve the proposed Roles and Responsibilities for ASAC.

Board discussion included: Program Committee Chair Gary Honda reported that the Program Committee tried to make changes to the Roles and Responsibilities for ASAC last year, however the Program Committee did not follow proper meeting procedures and are now correcting it by asking for Board approval at today's meeting (See attached ASAC Roles and Responsibilities Document).

The Board unanimously approved the ASAC Roles and Responsibilities.

Gary reported to the Board that the Program Committee has instructed the Staff to respond to a request that the Program Committee has received an inquiry as to the appropriateness of actions taken by specific ASAC members and the details of the inquiry will not be made public until such time it is determined that making known our findings will not impede or harm the current pending or future investigation relating to this matter.

Gary also reported that he is the only Board member serving on the Program Committee and that he's been asked to serve on two more Board committees citing limited time available, he announced that he will suspend Program Committee activities, including ASAC, until the Board is fully seated and new members have been assigned to the Program Committee.

Board Chair Rochelle Gregson called for a short recess before
continuing on to the next action item on the agenda.

Adjourned to Executive Session at 1:23 p.m.

Executive Session:
Board Chair Rochelle Gregson called for the Board of Directors to adjourn to an executive session meeting pursuant to Sections 7.6 and 7.7(c) of the By-Laws, and HRS Section 92-5(a) (4) for the following purposes: to consult with the Board’s attorney on questions and issues pertaining to the Board’s powers, duties, privileges, immunities and liabilities regarding hiring issues; and to consult with the Board’s attorney on questions and issues pertaining to the Board’s powers, duties, privileges, immunities and liabilities regarding the DCCA Plan for PEG Access.

Board Chair Rochelle Gregson asked the Board for approval to adjourn to an executive session meeting.

The Board unanimously approved to adjourn to an executive session meeting.

Board Chair Rochelle Gregson announced that the Board will reconvene following the Executive Session.

Reconvened Regular Board of Director’s Meeting.

Board Chair Rochelle Gregson announced that a board meeting will be held on February 27, 2004 at 6:30 a.m. via telephone conference. Accommodations for public participation to be announced.

Adjourned at 2:12 p.m.

Respectfully Submitted,

___________________________
Gary Honda, Secretary

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