Rochelle Gregson, Gary Honda, Michael Masuda, Lurline McGregor, Alan Pollock, Ron Rex

Public Comment

Board Chair Rochelle Gregson called the meeting back to order

Gary Honda raised the point of clarification that although the minutes were accurate about his Program Committee report in July, he clarified that the correct mission of the Access Services Advisory Committee is to preserve, promote and enhance Olelo as a community resource.

The Board approved the minutes of the July 30^th 2003 Board of Director’s Meeting.

Reports

Board Chair Rochelle Gregson reported to the Board that she previously appointed the following members of the Board to the Nominating Committee on July 26^th 2002: Ron Rex, Chair, Gary Honda and Linda Colburn. To achieve technical compliance with Olelo’s By-Laws, Rochelle is requesting from the Board to vote to ratify these appointments to the Nominating Committee, nunc pro tunc (now for then), to July 26^th 2002.

The Board unanimously approved the motion to ratify the appointments to the Nominating Committee.

President’s Report

Lurline McGregor opened her report with a video presentation on the press coverage of the Palolo Media Satellite Center’s Grand Opening.

Lurline also reported to the Board that Olelo is co-sponsoring a Youth Exchange Video

Contest with Waianae High School. Ko Olina will be providing the banquet facility and Sony will be providing 20 prizes. Olelo faxed messages to all 406 schools and received 89 responses

interested in participating in the contest. The Department of Education is putting it on their distance learning web site to help with promotion. The judges for the contest will be Kealii Reischel, Elizabeth Lindsey, Lee Cataluna, Chris Lee and John DeMello as well as other judges.

Finance Committee Chair Michael Masuda reported to the Board that the Finance Committee met on October 14^th 2003. The committee was presented by Olelo’s staff with the 2004 Operating and Capital Budgets. The committee discussed and approved the 2004 Operating Budget.

Mike also reported to the Board that the committee discussed the 2004 Capital Budget. Lurline informed the Finance Committee that Olelo received its final capital payment from Oceanic this past January 2003. In addition, according to D&O #261, Olelo is required to prepare a five year technology plan by April 2004 that outlines capital needs for the remainder of the franchise agreement, which ends in 2009. The Finance Committee has instructed Olelo’s staff to ask DCCA to begin capital funding negotiations with Oceanic based on Olelo’s projected needs as discussed in the committee.

Mike went on to report that the committee then approved the proposed 2004 capital budget, with major items, primarily start up of three new satellite centers, to be held pending agreement with Oceanic and DCCA on future capital funds.

Mike asked the Board to approve the Operating and Capital Budgets for 2004.

The Board unanimously approved the Operating and Capital Budgets for 2004.

Program Committee Chair Gary Honda reported that the Program Committee concentrated on the ASAC elections, the seating of the elected members and the orientation of ASAC for this period. ASAC elections were extended from the original date of July 10-15 to August 14-19. There were a total of 13 candidates and this represented an increase of seven over the last election. A total of 166 voters turned out for the election at the four sites. This is an increase of 14% from the last election. The Executive Committee of the Board approved the revised ASAC description and this allowed the Program Committee to approve the seating of seven members based on the number of candidates and number of votes cast.

Gary also reported to the Board that the orientation for the ASAC was held on September 17^th. ASAC is currently planning a retreat of the elected members at which time it will work on a

revision of the ASAC description and standing rules. The proposal will be sent to the Program Committee for approval. The Program Committee supports the current direction that ASAC is taking to begin to govern itself through the election of officers and in the setting of meeting agendas in line with the current responsibilities of the committee. The officers elected are, Chair David Mulinix, Vice Chair Bill Corless and Secretary Cheryl Kaster.

Nomination Committee

Nominating Committee Chair Ron Rex reported to the Board that at the April 30^th Board of Director’s meeting, the Nominating Committee recommended four names to be forwarded to the DCCA for the three open seats on the Board. The By-Laws require that the Board must forward a recommended slate of directors to the President of Oceanic and the Director of DCCA. The minimum number of candidates for directors on the slate must be equal to two (2) times more than the number of vacancies. Because there are three vacancies, the Board must forward to the President of Oceanic and the Director of DCCA a recommended slate of at least six candidates. In order to correct this error, the Nominating Committee recommended a slate of six directors to the Board, in the following order of preference: (1) Rochelle Gregson, (2) Marsha Bolson, (3) John Flanagan, (4) Barbara Pleadwell, (5) George Fox, and (6) David Mulinix.

The Board unanimously voted to ratify the complete slate of names of proposed Director appointees.

Ron also reported to the Board that to achieve technical compliance with Olelo’s By-Laws, the Nomination Committee is asking the Board to ratify nunc pro tunc (now for then) as of April 30^th 2003 the slate of officers for 2003, whose names were previously submitted to the Board at the April 30^th 2003 Board of Director’s Meeting and e-mailed to the Board on October 14^th 2003. The Slate of Officers for 2003 are, Rochelle Gregson, Chair; Ron Rex, Vice Chair; Michael Masuda, Treasurer; and Gary Honda, Secretary.

The Board unanimously approved the Slate of Officers for 2003.

Gary Honda, Secretary