'Olelo Community Television

Board of Directors Meeting Minutes 4/26/02 - Draft

DRAFT

Minutes of the Board of Director's Meeting
Friday, April 26^th 2002
`Olelo Screening Room
1122 Mapunapuna Street
Honolulu, HI 96819

Board Members In Attendance:
Andrew Aoki, Linda Colburn, Rochelle Gregson, William Kaneko, Mike Masuda, Lurline McGregor, Janis Reischmann, Ron Rex, Marilyn Yoza

Board Member Absent:
Gary Honda

Staff:
Dawne Deponte, Tom Galli, Keali`i Lopez, Tom McGarvey, Meredith Nicols, Michelle Ogata, Rona Shibuya, Alan Sutterfield

I. Board Chair Rochelle Gregson called the meeting to order at 3:01 p.m.

II. Presentation of Certificate of Acknowledgement
Board Chair Rochelle Gregson presented a Certificate of Acknowledgement to Lillian Hong for her contribution as a member of the Access Service Advisory Committee.

III. Seat of New Board Members

Board Chair Rochelle Gregson introduced and seated new board members, William Kaneko and Andrew Aoki. Willaim Kaneko is currently an attorney with Alston Hunt Floyd and Ing and has many years of experience working with government and public policy. Andrew Aoki is currently an ExecutiveDirector with HMSA. He holds a doctorate in public policy.

IV. Public Comment

The following speakers made comments:

1) Lillian Hong
2) Mark Miyashiro
3) Shirley Sypert
4) Henry Isara
5) James Jones
6) Paula Heim
7) Joe Wilhelm
8) Gerri Watanabe
9) George Neubauer
10) Gary Dymally
11) Nina Nguyen
12) Victoria Woollard
13) Stuart McKinely
14) Katherine Muasau

V. Approval of January 18^th 2002 Minutes.
Marilyn Yoza requested the Finance Committee Report be amended to say "`Olelo should keep available for current expenditures "versus" that which can be in the fixed income investment portfolio."

The Board approved the minutes of the January 18^th 2002 Board of Directors Meeting as amended.

VI. Reports

Chair's Report:
Rochelle Gregson deferred the FCC Decision on AOL update report to Lurline McGregor. Rochelle then asked William Kaneko to give an update on this past legislative session.William Kaneko reported on House Bill 2351, to establish certain requirements for TV PEG access organizations in Hawaii, including changing the nomination procedures of public access center board appointments. The Senate version would have changed the nomination procedures and additionally proposed that public access stations be subject to sunshine and other governmental reporting requirements. William mentioned that both bills died because of the disagreement between the Senate and the House.

President's Report:
Lurline opened her report with a Review of 2001 and Annual Report video presentation. The video will be aired on `Olelo 's channels.
Lurline reported to the Board on the first quarter implementation of the Strategic Plan (for full report on strategic plan update, copies are available at the receptionist desk). She said there are few highlights as most of the first quarter has been spent establishing baselines and gathering data.

Lurline updated the Board on the recent AOL decision ruling regarding cable modem revenue fees. The final ruling has been made but the implementation policy has not been made. `Olelo received a letter from the DCCA explaining that they are still waiting to hear from the FCC for the final rule making on the Roadrunner fees. The FCC did differentiate that Roadrunner is an information service and not a cable service. The DCCA and `Olelo are waiting to hear from the FCC on implementing the ruling as far as how to redistribute all the monies back to consumers.

Lurline reported to the Board the issue concerning training fees. There has been some misinformation that has been circulating in the community that `Olelo's training fees cost upwards of $400 to $500. Lurline clarified that the $400 - $500 represents the total cost of all the courses, if the client decides to take all the courses. Lurline explained that a client need only to take a producers class which is $25. If a client does not have the money, `Olelo may waive the fees. `Olelo looked at public access centers in Hawaii and on the mainland that have an annual budget of a million dollars or more and their training fees range from $0 - $644, but many of the centers also charge annual membership fees from $25 - $60 per year. The fees that `Olelo charge are primarily to cover the cost of tapes and print materials that are given out.

Lurline also reported to the Board that `Olelo is starting a Vote! 2002 campaign, which is going to be the centerpiece of the Strategic Plan this year. `Olelo will have a seven part initiative, including `Olelo's "Candidates In Focus", videostreaming service on demand and speeches to rotary clubs encouraging them to encourage the members in their communities to go out and vote this year, public service announcements using celebrity and other initiatives.

Lurline reported to the Board that a transfer hearing was held on Kauai a few weeks ago and Hoike asked `Olelo to testify. She testified on behalf of `Olelo in support of additional resources to Ho`ike to strengthen their services.

Lurline informed the Board that `Olelo is beginning to develop plans to request another channel from Oceanic. `Olelo is gathering programming statistics that will support `Olelo's request for another channel and will be working with ASAC to develop a proposal. According to the D&O `Olelo can request another channel based on a need for it.

Lurline brought the Board up to date on the Waianae center. `Olelo completed all of the research and has put together all the reports that the HUD Grant required and is now waiting for final sign off. `Olelo has begun writing a contract between `Olelo and RCUH, an arm of the University of Hawaii at Manoa that will be distributing the grant.

Finance Committee:
Finance Chair Mike Masuda reported that at the last finance committee meeting, the committee reviewed last year's capital and operating expenditures. The 2001 audit is currently being done and will be reviewed at the July's finance committee meeting. The committee is still waiting to hear Oceanic's outcome of the Roadrunner fees.

Program Committee:
Program Committee Vice Chair Linda Colburn reported to the Board that the Program Committee mainly focused on the Access Service Advisory Committee for the first quarter of 2002. The key highlights were working with the newly appointed ASAC members and working out some protocols for the ASAC meetings. The committee agreed that the minutes will be sent to each member of the ASAC committee and will be posted on the website. The ASAC members were extremely helpful in responding to suggestions that went into the suggestion box from users.

Linda also reported to the Board that the ASAC members held a "Meet the People Opportunity" meeting that was held on February 19^th. It was a 13 hour stretch of time where ASAC members made themselves available to interact with members of the producers community and held an open forum on January 25^th, an open call for the people to bring their issues and concerns forward.

Linda reported to the Board that the Program Committee and ASAC agreed at March's combined meeting that there will be open forums moving forward on June 26^th, August 28^th and October 23^rd. The committees also agreed to have open ASAC meetings on a trial basis. The first open ASAC meeting will be May 22^nd.

Linda informed the Board that one of the recommendations for ASAC was to have the Board create a personnel committee.

Linda reported to the Board that the Program Committee has put forth some goals for 2002 in terms of participating in the Strategic Plan. One of the goals is to broaden and clarify the program committee's role. The program committee will be doing some monitoring and data analysis. The second goal is to strengthen the relationships between the Board, Staff and Volunteers. The Program Committee acknowledged the service and resignation of Lillian Hong.

Linda moved that the Board create an Ad Hoc Committee for the purpose of reviewing `Olelo's human resources, practices, policies and procedures to ensure consistency and appropriateness.

The Board approved the creation of an Ad Hoc Committee.

Finally, Linda reported to the Board that the Program Committee and ASAC accomplished an agreement of an appeals procedure and agreed on some language that will be incorporated in the organizational procedures as developed jointly by the Program Committee and ASAC members.

VII. Old Business

Ad Hoc Committee Report:
Janis Reischmann reported to the Board that Linda, Mike and herself met with Lurline and Kealii to discuss the scope of work that the committee will be doing. The basic issue is looking at the "E" in "PEG" and consider whether or not there should be more emphasis on the Strategic Plan or an expanded emphasis on the strategic plan around the "E", the education component. The committee agreed that more information is needed before they can begin to move forward. The committee asked Lurline and Kealii to do more research and bring it back to the committee. Once the committee receives more information, they will try to receive input from constituents, customers and potential stakeholders. The committee will get back with the Board once more information is received.

VIII. New Business

Assignment of New Board Members to Committees:
Rochelle reported to the Board that William Kaneko and Andrew Aoki will be assigned to an Ad hoc Committee to at legislation and statewide relationships.

IX. Adjourned at 4:30 p.m.

Respectfully Submitted,

_______________________________

Gary Honda, Secretary

For more information:

834-0007