Board Members In Attendance:

Linda Colburn, Rochelle Gregson, Gary Honda, Joseph Lapilio, Mike Masuda,
Lurline McGregor, Ron Rex, Marilyn Yoza

Janis Reischmann

Napoleon Arline, Dawne Deponte, Tom Galli, Keali`i Lopez, Tom McGarvey,Meredith Nichols, Sparky Rodrigues, Rona Shibuya

II. Public Comment

Lillian Hong was the only individual who spoke. 

The Board approved the minutes of the November 2^nd 2001 Board of Directors Meeting. 

Finance Committee:

Marilyn Yoza reported on behalf of Finance Committee Chair Janis Reischmann. The Finance Committee recommended to the Board three changes to the by-laws: Section 6.7a, Voting; Section 12.2, Disbursements; and Section 12.3, Contracts. The Finance Committee recommended that the by-laws not set specific limits for check disbursement or negotiating contracts. Instead, the committee recommended that limits be adopted periodically by the Board. The committee proposed policies for both check disbursements and contracts that are consistent with `Olelo’s current practices.
The Board unanimously approved the three by-law amendments and adopted the new policies. 

Marilyn moved that the Board adopt the proposed revised investment guidelines that would lengthen the maturity of the fixed income portion of the investment portfolio to a maximum of five years. The committee felt that this is still very conservative, but gives the investment manager slightly more latitude in the maturity choices. 
 

Marilyn also reported that the Finance Committee recommend a policy regarding the amount of operating cash `Olelo should keep available for current expenditures versus that which can be in the fixed income investment portfolio. The recommendation is that there is enough cash to cover current budgeted items, plus fifty-percent of the anticipated budget for the next year. The balance of cash should be invested in the fixed income portfolio. 

The Board unanimously approved the policy changes.

Nominations Committee:

Nomination Committee Chair Joseph Lapilio reported to the Board that at its committee meeting a representative from the community, Jackie Burke and an ASAC representative, Dennis Ragsdale, sat in with board members Rochelle Gregson, Mike Masuda and himself as well as staff members, Lurline McGregor and Keali`i Lopez. 

Joseph reported to the Board that the committee felt that the incoming board members should be community oriented, have good marketing and strategic planning skills and bring diversity to the Board.

Joseph moved that the Board recommend Bill Kaneko and Andrew Aoki to the Board. In addition, the committee recommended submitting the names of those who volunteered for nominations, including Nia Aitaoto, Scott Foster, Marcus Martins, Larry Meacham and David Mulinix.

The Board unanimously approved the names recommended for the Board. 

Joseph also reported the nominations for officers for the next year:

Rochelle Gregson, Chair
Janis Reischmann, Vice Chair
Michael Masuda, Treasurer
Gary Honda, Secretary

Joseph moved that the Board adopt the Slate of Officers. The Board unanimously approved the motion. 
Program Committee: 

See attachment for full report.

Program Committee Chair Gary Honda reported that the ASAC Elections were completed and two individuals were selected, Diana George and Lillian Hong. 

The Program Committee unanimously approved the appointment of the two individuals to the ASAC Committee. The 2002 ASAC members are Lynette Cruz, Diana George, Lillian Hong, David Mulinix and Caprice Salvador. The Program Committee members who will serve as facilitators are Linda Colburn and Gary Honda.

Gary also reported that the Program Committee has adopted an ASAC Evalution Process and will be implementing it in 2002. 

Gary suggested to the Board that an ASAC Representative serve on the 2002 Board’s Nominating Committee because initial indications show that the inclusion of a member of ASAC on the committee added positively to the process. 

Gary reported that the Program Committee planned an ASAC Orientation for 2002 that would emphasize the opportunity to grow by focusing on the future and the specific responsibilities of ASAC so that constructive input can be provided to the Program Committee from the producer community.

Gary informed the Board that the Program Committee will be reviewing the Strategic Plan and the Work Plans to see how it can develop a specific Program Committee agenda for 2002.
President’s Report: 

Lurline opened her report with a video presentation of some of the interviews for Capitol Commentary that students collected from this past Wednesday’s opening of the Legislature. Lurline reported that `Olelo had three crews out video taping for Capitol Commentary, including a student crew from Wai`anae, a student crew from Kahuku and an `Olelo crew.

Lurline reported that today’s board meeting was supposed to be at the Wai`anae

Satellite Center, however because the facility is not ready, the meeting had to be at M punapuna. Lurline reported that the satellite center is open and operating, but it is a temporary facility because one of the obstacles that emerged as part of the HUD Grant was going through environmental clearances. `Olelo has completed approximately 70% of the compliance requirements. Hopefully within 

the next few months construction can commence.

Lurline reported that new software is in place that will allow `Olelo to track data more specifically. The previous software allowed ` lelo to count only cumulative numbers, but with the new software ` lelo is able to isolate different items for different reports, which help for data collections for the strategic plan.

Lurline reported that as part of the strategic plan, `Olelo conducted a survey through Ward Research about the training program. According to the data, people gave `Olelo very high ratings for the training program, especially out in Wai`anae and Kahuku where people felt the training is particularly effective. Lurline reported that the survey showed that the primary reason `Olelo did not have a higher rate of people returning and producing shows is a lack of time. Thus, `Olelo is trying to find a solution to bridge this gap.

Chairs Report:

Vice Chair Joseph Lapilio reported to the Board that this would be his last board meeting. Joseph reported that the past couple of years he has been working with Sparky Rodgriues and Keali`i Lopez on the Wai`anae Project and is pleased that it is moving forward with Leeward Community College, Wai`anae High School and other key players in the community. Joseph said that it is an exciting project and hopes that everyone will be able to visit the Wai`anae Satellite Center when everything is set up. Joseph thanked everyone for their training, teaching and co-learning over the past few years. 

At the conclusion of Joseph Lapilio’s report, he turned the Chairmanship over to Rochelle Gregson.

V. New Business

Ninth Circuit Court:

Chair Rochelle Gregson updated the Board on the Ninth Circuit Court of Appeals decision on cable franchise fees by indicating that there is no update. Rochelle said the Executive Committee will continue to monitor the federal situation. 

PEG:

Chair Rochelle Gregson reported to the Board that there has been some discussion about including in the Strategic Plan the "E" (education) in PEG. Rochelle appointed Linda Colburn, Michael Masuda and Janis Reischmann to an ad hoc committee to discuss the inclusion of "E" in the strategic plan.

VI. Adjourned at 3:25 p.m. 

Respectfully Submitted,

____________________________
GaryHonda, Secretary
 
 
 
 
 
 

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