Minutes of the Board of Director's Meeting

Friday, July 27, 2001 at 'Olelo Classroom
1122 Mapunapuna Street
Honolulu, HI 96819

Board Members In Attendance:
Linda Colburn, Dee Darby, Rochelle Gregson, Gary Honda, Mike Masuda
Lurline McGregor, Janis Reischmann, Ron Rex, Marilyn Yoza

Board Members Absent:
Joseph Lapilio

Staff:
Dawne Deponte, Keali`i Lopez, Meredith Nicols, Rona Shibuya, Alan Sutterfield

I. Board Chair Dee Darby called the meeting to order at 3:00 p.m.

II. Public Comment

The following speakers made comments:
1) Ron Pohnel
2) Jude Dady
3) Kim Borja
4) Lillian Hong
5) Steve Myers
6) Jim Brewer
7) Wendy Arbeit
8) David Mulinix
9) James Jones
10) Flip McDermott
11) Scott Foster
12) George Fox
13) Jeff Garland
14) Nettie Stillwell
15) Caprice Salvador
16) Tracy Arakaki
17) Nahid
18) Angela Albern

III. Chair Report on the Ninth Circuit Court of Appeals

Dee Darby shared a recent ruling by the Ninth Circuit Court of Appeals issued last December involving Portland v AT&T. The ruling stated that cable modem revenue is not considered cable revenue. This ruling could have an impact on ` lelo and other franchise fee recipients if revenues are reduced from the cable company. The Board is very concerned about how this decision may be handled in Hawaii and is trying to be pro-active with the DCCA by engaging them in discussions on this ruling. The ruling is expected to be appealed.

IV. Approval of April 27th 2001 Minutes.

The Board approved the minutes of the April 27th 2001 Board of Directors Meeting as amended.

V. Introduction of Newly Appointed Board Members.

Dee Darby introduced Mike Masuda from First Hawaiian Bank and Ron Rex from
Tri-Star Restaurants. Mike and Ron will be serving on the Finance Committee
and may serve on other committees.

VI. Reports

President's Report:

Lurline updated the Board on the Wai`anae Satellite Center and mentioned that `Olelo is still waiting on the outcome of a HUD Grant proposal between Wai'anae High School and Leeward Community College. `Olelo will hold off on major construction and development pending the outcome of this grant, which should be announced in the next couple of months. In the meantime, the Wai`anae satellite center has been painted and will be opening next week.

Lurline reported the tremendous success of `Olelo's Volunteer Vendor Vision (VVV) Day. Approximately 400 people participated and a number of State Legislators attended the event.

Lurline informed the Board that `Olelo will be introducing a new class that will start moving people towards editing on their own home computer equipment. `Olelo will offer a pilot class on how to use i-Movie, which already comes installed on Macintosh computers. The purpose of the class is to develop curriculum. It will be followed by a user forum in September to receive feedback on what people think of i-Movie. `Olelo will be researching different types of software programs and will be asking producers to share their feelings about shifting from linear to non-linear over a period of time. The purpose of this expanded training is to help bring in more programs and make production more accessible.

Strategic Planning Committee:

Janis Reischmann reported on behalf of Strategic Committee Chair Joseph Lapilio. At the last board meeting, the Board approved the four strategic initiatives that were outlined in the plan. Janis reiterated that the Strategic Plan is an ongoing process and is flexible and permeable and should be used as a guide and not a mandate. The Strategic Plan will be used to give `Olelo direction and it is anticipated that the staff would use the plan as a framework for developing annual operating plans for the work of the organization for the year and that the staff would base their budget on the plan. The current Strategic Plan does not cite specific performance measures so it is difficult to measure the organization's progress. Therefore, 2001 will be a year for collecting baseline data for the new plan. From this data staff will have specific measures and benchmarks that the Board can reference as the organization moves toward the approved goals and objectives. Janis suggested that the Board and organization continue to stay in touch with the broader community in terms of how this plan will evolve.

Janis also reported that the Strategic Plan was shown to the members of ASAC, key City Government Officials, key Legislators, satellite centers and the President of Oceanic Cable Television to gather feedback and improve exposure. An overwhelming majority of people expressed support of the concepts in the plan. Legislators were also knowledgeable about `Olelo and were supportive of the plan.

Linda Colburn reported that there were no objections from the ASAC committee who represent the producer community with respect to the strategic initiatives and the goals circulated.

Janis moved that the Board adopt the Strategic Plan, specifically the strategic goals that fall under each of the four strategic initiatives. Janis noted that adopting the strategic goals does not change the mission statement or the by-laws.

The Board unanimously adopted the goals as stated in the Strategic Plan.

Program Committee:

Program Chair Gary Honda reported that the Program Committee established three goals for the remainder of the year. The first goal is the establishment of an ASAC evaluation process. The evaluation is important because the evaluation will help the Program Committee to make a recommendation on the continuation of ASAC at the Board of Directors meeting at the end of 2002. The second goal is the establishment of a more comprehensive election process that would increase the number of candidates and voters for ASAC. A draft for the 2001 election process was presented at the July ASAC meeting. The third goal is to review the current grievance procedures. The Grievance Procedures were approved by the Program Committee and sent to ASAC for input and suggestions on the portions concerning the Grievance Process and Arbitration. Gary also reported that the committee discussed `Olelo's In-House and Facilitated Production Criteria and agreed that this process should be explained more fully to reassure producers that these decisions result from consideration of legitimate criteria.

Gary informed the Board that the DCCA letter from Clyde Sonobe was discussed and was agreed that a response should be formulated and sent to Mr. Sonobe for the record. This letter is currently being drafted.

Finance Committee:

Finance Committee Chair Janis Reischmann reported that the audit for the year end December 31, 2000 resulted in an unqualified audit opinion and that internal controls were found to comport to accepted accounting practices.

Janis moved that the Board approve the December 31st 2000 audit.

The Board unanimously approved the December 31st 2000 audit.

By-Laws:

Janis Reischmann reported that Marilyn Yoza, Lurline McGregor and herself are working on reviewing the by-laws for any changes that may be appropriate to ensure that they are responsive to current corporate circumstances . They will continue to their review of the by-laws and will bring recommendations for changes to the Board for action.

VII. Adjourned at 4:20 p.m.


Respectfully Submitted,

____________________________
Linda M. Colburn, Secretary