ASAC Meeting Minutes
Wednesday July 25th 2001
6:00 pm - 8:00 pm

Present: Jim Brewer, Linda Colburn, Gary Honda, Keali`i Lopez, Nalani Mattox, David Mulinix, Michele Turner, Caprice Salvador

ASAC Minutes

Changes to the ASAC Minutes of 6/27/01
- Correct spelling on David’s last name
- Addition to the Grievance section of the minutes, "Develop a suspension procedure that is separate and apart from the Grievance Procedures"

ASAC Evaluation
- Increase broader input
- Have made great progress
- Identify indicators to help us measure success (increase election participation, client turn out to events)
- Present ASAC summery of activities or gain greater client input as part of the public comment section of the `Olelo board meeting
Insync, minutes posted on the web site, posted on the bulleting board and available at the front desk @
- Ideas for gaining additional input from producers including ASAC presence at `Olelo events for clients, staff to notify ASAC of upcoming clients events in advance, so ASAC can have a presence ASAC

Agenda Items
Issues or agenda items be sent to all members at least one week prior to the ASAC meeting.

ASAC Elections
- Clarification: staff to clarify eligibility for ASAC candidates
- Staff not encourage clients to vote
- Add: Sign up in the building
- MOTION: Staff shall promote the ASAC election process with no reference to specific candidates.
- Keali`i, Jim and Caprice to work on election process/timeline and e-mail entire committee next week Friday, August 3rd. Need to get info in InSync - September deadline - mid August.

Recommended changes to document

Suspension/Grievance Procedure
- ASAC to provide examples of levels of infraction, minor to major, Caprice to get additional samples
- David and Keali`i to identify reasonable time frame and examples of levels of infractions
- Prog Comm to provide follow up to ASAC recommendations regarding appeal process beyond CEO/President
- In response to documents submitted by ASAC, felt health/safety issue - instant suspension. Program committee suggestion to create a fund for the appeal process. Not in favor
- Reasonable time - Dave to meet with Keali`i to define
- Monrovia (grievance procedure) will be shared with committee for discussion at next meeting. Caprice will investigate other access center’s procedures and share with committee.

Strategic Plan
- Discussion around mission
- If document is adopted by board, the new language in the document would hold.

New Business
- `Olelo Facilitated and In-House Productions
- Assessment form handed out
- In-House vs Facilitated:
- Hokulea editing bumped client out of post plus services
- Studio - Saturday use can’t get because already booked
- `Olelo production - in-house to mainland festivals. Hokulea went to Santa Barbara without `Olelo tag.
- Specific people getting personal benefit
- Hokulea clients not bumped - rearranged
- Large staff time and effort; no evaluation/follow up
- Large equipment allotment
- All held to same standards in relation to facilitated projects
- Caprice to send out abbreviated Roberts Rules of Order

Tabled Items
- Mini Studio: `Olelo to report
- Mini EFP (Air pack)
- ASAC Suggestions
- Constituents Concerns

Reported Back
- ASAC Evaluation
- Grievance/Suspension
- ASAC Elections

New Items
- Attendance
- Non-linear editing
- Jim’s concerns