Access Service Advisory Committee Meeting
May 29th 2002
MINUTES
Attendance: Linda Colburn,
Lynette Cruz, Diana George, Gary Honda, Keali'i Lopez, Caprice Salvador,
Michele Turner
Absent: David Mulinix
Staff: Thomas McGarvey
Overview ASAC
· Handed out ASAC Roles and Responsibilities
document
· Reviewed how meeting will be conducted
now that the meetings are open to 'Olelo clients
· Keep to the agenda
· Client input may be requested,
should ASAC want additional input prior to decision making on an agenda
items
· Request that participants minimize
interruptions
· ASAC and client attendees need
to be respectful of each other
Issues Provided by Members of ASAC
· Discussed how items are added
to the ASAC agenda
· Delivery issues one week prior
to posted the agenda to web site
· Agenda posted one week prior to
ASAC meeting
· Next Open Program/ASAC meeting will
be in July
· Discussed how issues are brought
forward
· Suggestion Box
· E-mail to elected ASAC members
· Need to clarify definition of ASAC
issues versus Administrative issues so there is clarity for constituents
in brining issues to elected ASAC members
Block Programming
· Thom McGarvey, Programming presented
Block Programming and changes to programming procedures
· Indicated the programming decisions
were developed by input from a broad scope of users/clients and viewers
· Changes mostly affects channel
52
· Programs placed in
blocks as defined by clients
· Initially focusing
on sports, entertainment, inspirational as these blocks are more defined
· There was discussion
about concerns relating to how/when producers would be informed on the
change in air time and how block programming would be promoted
· Indicated that there
was concern because the proposal was tight on time, with a July 1 launch
· Not only programs
incorporated in Block Programming will be impacted. Block Programming will
result in moving programs that are not in blocks in order to accommodate
the block programming changes.
· Indicated that there
was very good turn out to the Block Party, held to provide series producers
with an opportunity to provide feedback on the proposed changes.
· Handout provided
on proposed changes
Filling ASAC Vacancy
· Due to Lillian Hong's
resignation from ASAC, the committee discussed how her replacement would
be selected
· It was decided that
the next person with the most votes would be ask to fill Lillian's vacancy
· If this person accepted,
s/he would complete the full term of the vacated position
Old Business
· Absence Definitions
· Handout by regarding
the definitions provided by the Program Committee regarding the definition
for absence with and without cause
· There was full agreement
with the proposed definition, and that the absence requirement only applied
to the joint Program Committee and elected ASAC meetings.
· The elected ASAC
members will address separately the absence issue as it pertains to their
committee meeting(s).
· The absence requirement becomes
effective at the July (7/24/02) joint Program Committee and elected ASAC
member meeting.
ASAC Tape Program
· Recapped with the committee the
previous guidelines regarding ASAC tape distribution
· Clarified that original objective
for the ASAC tape program of generating/fostering new programs was not
met. The ASAC tape program was primarily utilized by on-going series producers.
· Need to develop rationale for free
tapes going forward - how should this work?
· Consider "need" which
would need to be defined, develop criteria and method for monitoring
· Olelo returning public resources
to producers as part of its '1servicett orientation.
· Goodwill?
· Discussed the need to have measures
of effectiveness/parameters for any proposal
· The group could consider a proposal
that issues tapes in accordance with past criteria
· ASAC members agreed to look at
parameters and other possible ideas in anticipation of bringing matter
to next joint meeting.
· Next elected ASAC members meeting
scheduled for 6/26/02
· Consider issuance of 'Olelo gear
as option as part of volunteer recognition, and other possible options.
· Elected ASAC members to draft proposal,
and involve staff if needed New Business
New Business
· Discussed
the need to get ready for ASAC Elections again soon and talked about how
the previous election went last year.
· Need to get the dates
for candidates to nominate themselves out as soon as possible
· Give lots of exposure
for the candidates
· Need ASAC committee
staff the ballot boxes
· There was some question
as to when the ASAC elections were conducted last year, staff to provide
update.
· Keep process same
as last year
Additional Channel
· There was some discussion
around possibly asking for an additional PEG access channel, although it
was made clear that data was still required to support the need.
· Need to consider
cost factor
· Will need great deal
of support for viewers, producers, etc. in order to be successful in obtaining
another channel
· Consider multiple
approaches to support additional channel, including letters from producers,
having producers ask their viewers to send letters of support.
· Agreed no action
would be taken until staff report back on actual need
Minutes
· There was discussion
about minutes providing more detail to allow anyone who was not present
to have a better understanding of what transpired at the meeting.
· Staff will assist
writing the minutes
· Audio cassette taping
to start at the next Program/ASAC meeting in July (7/24/02)
· Minutes e-mailed
to two days prior to elected members meeting Finalize no later than 2 weeks
prior to whole group meeting
Client Concerns
· Following are concerns
raised by clients who attended the Open ASAC meeting. Issues are noted,
with no specific response from the committee at this time
· Where are the suspension
procedures?
· It was explained
that the procedures are operational and do not require Board approval
· Safety ratified by
Board
· Suspension process
done
· Will be highlighted
in InSync
· Full copy will be
available after this point
· There was a question
regarding setting time aside to discuss client concerns
· The group agreed
to set aside the last twenty minutes to address client concerns
· Issue needs to addressed
regarding how client concerns are reflected in the ASAC minutes
Next meeting July 24th
Meeting Adjourned at 8:47 pm.