ASAC/PROGRAM COMMITTEE
JOINT MEETING MINUTES
12/17/03                                                               SECOND  DRAFT
'Olelo Mapunapuna Facility

ATTENDANCE:
PROGRAM, COMMITTEE:  Gary Honda, Chair, Program Committee
ASAC:
Present:    William Corless, Michael Goodrich, Cheryl Kaster, David Mulinix, Dennis Ragsdale, Laurie Veatch
Absent:      Richard Braunskill (Unexcused)
STAFF:     Keali'i Lopez, Chief Operating Officer;  Mary Roblee, Client Services Director
COMMUNITY:   Kema Corless (Producer), Jeff Garland (Producer)

There being a quorum of ASAC members present, the meeting began at approximately 6:30 a.m. 

Audiotaping ASAC Meetings:
        Cheryl made a motion that she be allowed to audiotape the meeting for the purpose of assisting in preparing the minutes.  Laurie seconded the motion.  The motion passed.
       Cheryl made a motion that she be permitted to audiotape the meeting for the further purpose of cablecasting the meeting on 'Olelo.  Bill Corless seconded the motion.   The motion passed.

Approval of Agenda
There were several additions to the agenda as follows:

6.4  Mary Roblee's report on the status of the planing for the Forum on Open Mic, the topic of the Mini Studio was once again added to the agenda (it was discussed last month also).
6.5  Discussion re the Mentor Program/Dubbing Station was added to the agenda.
8.2   A request was made to discuss the date, time and locations of future ASAC meetings to consider alternatives to what is currently being done the third Wednesday of each month at Mapunapuna). 
8.3    A discussion on whether or not Program Committee members can vote. 

The above additions to the agenda were approved.

Approval of Minutes from 11/19/03 Meeting
The minutes of the prior meeting were approved as corrected.  The corrections to the minutes were as follows:
          The mis-spelling of Linda Colburn's last name will be corrected where they occur.
             The mis-spelling of Richard Braunskill's last name will also be corrected.
          In the list of community members, (CTPA) will be added after Wendy Arbeit's name.
              In 6.5, spelling correction will be made to the word "concerning." 
             It was also discussed and agreed that at the prior meeting it was decided that the draft of the 'Olelo Board of Directors, Program Committee Evaluation of ASAC that was done over a year ago and presented to ASAC, but never responded to by ASAC,  would be referred to a committee that would be formed at some time in the future to work with the Program Committee on a new evaluation. 

The minutes of the 11/19/03 meeting were approved as corrected.

Oral Staff Reports:

Old Business
1.  Oral report from Program Committee on status of seating of new members to replace Richard Braunskill and Michael Goodrich. 
2.   Oral report from Program Committee on status of follow up to formalize the decision to increase the number of ASAC members from five to seven. 
3.   Oral eport from Mary Roblee on the status of the planning for the Forum on Open Mic and the Mini Studio (Oral)
4.    Youth Exchange/Vote 2004 Discussed
5.   Standing Rules
               A motion was made and passed that  removal of a member for cause because of absences, after three absences within one year,  should be  decided by ASAC.
                A motion was made by Cheryl and  passed that ASAC  members and candidates be required to make a disclosure of any arrangement they may have with 'Olelo that would provide them remuneration for their services, in any form, including the amount and what the payment was for (i.e., payment or payment-in-kind, tapes, cash, etc., including reimbursement by 'Olelo of expenses paid for by the member and later reimbursed to the member by 'Olelo).  
                A motion by Cheryl to forward the Proposed Guidelines (as amended by the above motions ) to the Program Committee was approved
6.    Mentor Program/Dubbing Station Discussed

COMMITTEE REPORTS
       1.   Client/User Communications (Cheryl Kaster) (No Report)
        2.   Client/User Concerns
                1.   Report from Chairman (pending receipt by secretary)
                2,   Other concerns (Laurie Veatch).

        4.   Technology (Dennis Ragsdale) (No Report)   
        5.   Volunteer Program Special Committee (Cheryl Kaster) (see attached)

NEW BUSINESS
                1.   Motion by Bill Corless that ASAC be disbanded ( withdrawn by Bill)
                2.   Date, time and Location of ASAC Meetings.  Not discussed, ran out of time.

Meeting was adjourned at 8:47 p.m.
Submitted by,
Cheryl Kaster, Secretary