Draft
ASAC Meeting Minutes 5/21/03
Prepared by David Ray Mulinix

In attendance: Lynette Cruz (ASAC), David Mulinix (ASAC), Gary Honda (Programming Committee), Linda Colburn (Programming Committee), Keali`i Lopez (Staff), Michele Turner (Staff), Laurie Veatch (Community Producer), Jeff Garland (Community Producer).  Absent: Caprice Salvador (ASAC).

Lynette agreed to chair the meeting.

Minutes for the 4/23/03 meeting were approved.

ASAC Description – Programming Committee took changing from 5 to 7 ASAC members to the Board.  The Board gave it back to the Programming Committee.  Gary asked that everybody look at the revised Access Services Advisory Committee guidelines.  Everyone agreed to accept the revised draft of Access Services Advisory Committee guidelines.

Staff Feedback on Strategic Plan Update – Olelo will open two new satellites, one at LCC and one in Polo Valley.  Other issues include:  Looking at targeted outreach.  Creating facilitated productions working with underserved groups.  Working with new trainees.  Looking at expanding the mini studio.

There was some discussion regarding giving community producers rebates for producing a show, it was agreed to talk about this again at the next meeting.

ASAC retreat will at HTY on Thursday June 12 6-8:30 pm.

Agreed to do agenda before ASAC adjourns after each meeting.

Reports
· Mini Studio – Olelo is testing mini studio, may be up and running in two months.
· Email List – Lynette will report back on the email at the next meeting.
· Open Mike Service – Michelle will follow up with Jim Brewer.
· PSA – Michelle & Lynette reported that the PSA for ASAC elections was recoded & will be shown soon.
· Matrix for ASAC attendance – Kealii will report back at next meeting.
· Mentoring – Mentoring program is going well for Olelo clients and staff.  Mentoring program involving volunteers will be discussed more thoroughly at the next meeting.
· Jeff said there was a program at Olelo that used to include mentoring old producers with new producers.
· InSync – Dave will get draft article to Olelo staff.
· Posting the agenda – Agreed on posting the agenda and minutes on the web site and bulletin Board.
· Kealii agreed that staff will put up sign posting when ASAC meetings will be.

ASAC Meeting Minutes 5/21/03

Volunteer Recognition - We will talk more at next meeting.  Linda suggested that there be an award for nonprofessional achievement.  ASAC could recognize Community Producers and Volunteers.  Crew call is a venue Kealii will report back on how and if we can put together an email newsletter list.

Community Concerns

Laurie Veatch asked if Olelo could have a daily newspaper available for Community Producers and Volunteers.  Kealii agreed to look into Olelo providing a daily newspaper.

Laurie Veatch suggested that there should be a meet the ASAC candidates.  Staff agreed that this will be part of the election process.

Jeff Garland suggested Olelo have Open Forums again.

Jeff Garland was concerned that Olelo’s Executive Committee does not take minutes or post agendas.  Gary Honda agreed to convey to the Executive Committee that they should take minutes, and post agendas.  Gary will report back at next meeting.

Jeff Garland was concerned about how Block Programming is done on the Channels, and that the last Block Party was not well advertised.

Meeting started at 7:00 pm and adjourned at 9:00 pm.

Next formal ASAC meeting will be in July 16th.

ASAC Description
ASAC Mission Statement
Outreach Ideas to Community Producers
Rebate to Community Producers for producing a show
Rules for Participation
Strategic Plan Update
Volunteer Recognition
Volunteer Mentoring
Volunteer Recognition
Report on the email list – Lynette
Report on email newsletter list – Keali`i
Report on Open Mike Service - Michelle
Report on matrix for ASAC attendance – Keali`i
Report on Executive Committee not taking minutes or posting agendas - Gary