ASAC/PROGRAM COMMITTEE
JOINT MEETING MINUTES
11/19/03
'Olelo Mapunapuna Facility              

ATTENDANCE:

PROGRAM COMMITTEE:  Linda Colburn, Member, Program Committee

ASAC:
Present:  William Corless, Cheryl Kaster, David Mulinix, Dennis Ragsdale, Laurie Veatch
Absent:  Lynette Cruz, Richard Braunskill, Michael Goodrich (Unexcused)
Quorum:  Yes

STAFF:  Keali'i Lopez, Mary Roblee

COMMUNITY:   Wendy Arbeit (CTPA),  Kema Corless (Producer), Jeff Garland (Producer)

1.   OPENING

       The meeting was called to order at 6:40 p.m. by Chair Dave Mulinix.   It was noted that there had been a concern raised about the saying of a prayer at the beginning of the meeting so from this meeting forward, there will not be a prayer.

2.   APPROVAL OF AGENDA

       The Agenda was approved as published with the following changes to the time allowances:  Old Business, 25 minutes, 10 to #1, and 5 to #'s 2-4; Committee Reports, 30 minutes; New Business, 30 minutes.

3.    APPROVAL OF PRIOR MEETING MINUTES (October 15, 2003)

       Minutes of the October 15, 2003, meeting were approved as submitted.

4.   CLIENT/USER COMMENTS

       There were no client/user comments.

5.   OLD BUSINESS

       1.   A motion was made and seconded that, because the action of the Executive Committee (as reportedby the Program Committee at the Board Meeting) was not ratified by the BOD and 'Olelo has been unable to produce minutes of the purported meeting which approved the seating of seven members rather than five,  the "authorized" members of ASAC be reduced to five until such time as the increase in members is ratified by the Board of Directors at its next meeting.  The motion failed.  Linda Colburn stated she would ask that the Board memorialize the approval of the increase from five to seven.

       2.   Richard is still employed by 'Olelo.  The recommendation was made to the Program Committee that Richard not be seated as an ASAC member and steps be taken to appoint a replacement for him from the next eligible candidate.

       3.    Keali'i passed out a draft of  the evaluation of  ASAC prepared by the Program Committee over a year ago.

       4.     Mary gave a verbal report on the status of Open Mic.  It was suggested that there be a forum on Open Mic.  Mary will schedule a date for early 2004.  She further reported on the mini studio status.  They are still in the process of training staff.  Part of the operation is more complicated than initially thought. 

6.    COMMITTEE REPORTS

       1.   Client/User Communication .  Cheryl distributed a report concerning  1) Suggestion Box and new suggestion form; 2) Electronic Suggestion Box; 3) Peg-TVv-Oahu@yahoogroups.com; 4) ASAC Brochure (Copy of report attached).   It was requested by Mary Roblee that any suggestions that relate to specific personnel be given to Staff.

       2.   Client/User Concerns.

                1.   Barriers to Access (Bill Corless).  Bill stated there had been two meetings of the Client/User Concerns Committe and that a number of issues had been identified as barriers to access.  Among those issues Training Waivers, the unequal way producers were being treated vs. non-profits; use of poverty guidelines to determine waiver status.  Bill's suggest was that the rest of the 'Olelo facilities adopt the Waianae model of  permitting students to take classes and then pay back the cost of tuition by volunteering. 

                      Linda Colburn said it was a budget decision and that people who were required to pay for the class were more likely to complete it, and that even at the prices charged now, the cost of the classes is still being subsidized to a large degree by 'Olelo.  Keali'i stated that having students pay prior to the start of the classes increased the likelihood that they would show up for class. 

                2.   Other Concerns.  Laurie provided a handout of the proposed survey that will be passed out at the Volunteer Banquet on 12/12/03.  Various methods of getting a broader response to the survey were discussed.  It was suggested that it be provided as an insert to the next Insync. 

        3.      Elections Committee (No Report)

        4.      Technology (No Report)

        5.      Volunteer Program Special Committee.  Cheryl reported on the meeting held October 30, 2003, between Cheryl, Laurie, Keali'i and Mary, concerning changes to the Volunteer Program . 

        6.      Report from Retreat on Standing Rules.  Due to time constraints, discussion will be continued until the next meeting.  The Chair encouraged everyone to be sure and review the handout of the Standing Rules that are the recommendation of those who attended the retreat. 

7.   NEW BUSINESS

       In accordance with ASAC Guidelines, ASAC requested that the Program Committee remove Michael Goodrich for cause (he has missed all three meetings since he was elected to ASAC) and take the necessary action to seat the next eligible elected candidate.

Meeting was adjourned at 8::43 p.m.

Respectfully Submitted ,

Cheryl Kaster, Secretary


Approved as corrected:  December 17, 2003

For more information:

834-0007